Event & Program Support

Turn Your Vision Into Seamless, Impactful Experiences

From small gatherings to large-scale conferences, we provide seamless support that ensures your event achieves impact. We specialize in designing, planning, and executing programs that bring people together for meaningful experiences.

Our team manages the details — from logistics to content facilitation — so you can focus on engaging your audience and achieving results. Whether you're hosting an annual conference, leadership retreat, virtual summit, or community workshop, we bring the expertise and attention to detail that transforms good events into exceptional ones.

OUR APPROACH:

We believe every event should be more than just a gathering — it should be a strategic experience that drives connection, learning, and measurable outcomes.

Our comprehensive approach includes:

Strategic Design: Align event goals with engaging content and format
Meticulous Planning: Handle every logistical detail with precision
Seamless Execution: Deliver flawless events with professional on-site management
Participant Engagement: Create experiences that inspire connection and action
Continuous Improvement: Gather feedback and measure results for future success

Whether in-person, virtual, or hybrid, we deliver events that inspire connection, learning, and measurable outcomes.

OUR EVENT & PROGRAM SUPPORT SERVICES INCLUDE:

Conference & Meeting Planning

Full-service conference planning and coordination
Board meetings and annual general meetings
Leadership summits and executive retreats
Professional association conferences
Community forums and town halls
Fundraising galas and special events

Agenda & Program Content Development

Strategic agenda design aligned with event objectives
Session topics and learning outcomes development
Panel discussion and breakout session planning
Interactive activities and engagement strategies
Pre-event and post-event communication planning

Speaker & Panel Coordination

Speaker sourcing and outreach
Contract negotiation and logistics management
Pre-event briefings and technical coordination
Panel development and moderator support
Speaker materials and presentation prep support

Hybrid & Virtual Program Delivery

Virtual platform selection and setup (Zoom, Teams, Hopin, etc.)
Technical support and troubleshooting
Virtual engagement strategies and interactive tools
Breakout room facilitation
Recording, editing, and post-event distribution

On-Site Facilitation & Event Management

Day-of event coordination and management
Registration and attendee support
Vendor coordination and oversight
AV and technical support
Session facilitation and time management
Problem-solving and real-time adjustments

Post-Event Services

Attendee surveys and feedback collection
Event analytics and impact reports
Follow-up communications
Content repurposing (recordings, materials, highlights)
Debrief and recommendations for future events

TYPES OF EVENTS WE SUPPORT:

Conferences & Summits – Multi-day professional conferences and industry summits
Leadership Retreats – Strategic planning and team-building retreats
Workshops & Training Events – Educational workshops and professional development sessions
Board Meetings & Annual Meetings – Formal governance and organizational meetings
Virtual & Hybrid Events – Online conferences, webinars, and hybrid experiences
Community Gatherings – Town halls, forums, and community engagement events
Fundraising Events – Galas, donor appreciation events, and campaigns
Celebrations & Milestones – Organizational anniversaries, awards ceremonies, and celebrations

WHAT YOU CAN EXPECT:

Stress-Free Planning: We handle the details so you can focus on your attendees and outcomes
Professional Execution: Seamless event delivery with contingency planning for any situation
Enhanced Engagement: Creative strategies that keep participants engaged and inspired
Budget Management: Transparent budgeting and cost-effective vendor relationships
Time Savings: Reclaim hundreds of hours by outsourcing event planning and coordination
Measurable Results: Post-event reports that demonstrate ROI and impact

WHO THIS IS FOR:

Event & Program Support is ideal for:

Nonprofit organizations hosting annual conferences or fundraisers
Professional associations planning member events
Corporations organizing leadership retreats or training events
Government agencies coordinating community forums
Educational institutions hosting summits or professional development
Small businesses without dedicated event staff
Organizations transitioning to virtual or hybrid event formats

EVENT PLANNING PACKAGES & INVESTMENT:

Consultation & Planning Services

Hourly Planning Support: $150/hour
Event Strategy Consultation: $500 (2-hour session)
Comprehensive Planning Package: Starting at $5,000

Full-Service Event Management

Small Events (under 50 attendees): Starting at $3,500
Medium Events (50-150 attendees): Starting at $7,500
Large Events (150+ attendees): Starting at $15,000
Multi-Day Conferences: Custom pricing based on scope

Day-Of Coordination

Event Day Management: Starting at $1,500
Includes: Final vendor coordination, on-site management, troubleshooting, and wrap-up

Virtual & Hybrid Event Support

Virtual Event Management: Starting at $2,500
Hybrid Event Coordination: Starting at $5,000
Includes: Platform setup, technical support, participant engagement, recording

Speaker & Content Services

Speaker Coordination (per speaker): $500
Full Speaker Management (multiple speakers): Starting at $2,000
Agenda Development: $1,000 - $3,000

Add-On Services

Registration Management: Starting at $500
Post-Event Reporting & Analytics: $750
Event Website or Landing Page: Starting at $1,000
Event Marketing Support: Custom pricing

All packages are customized based on event size, complexity, and scope. Contact us for a detailed proposal.

THE EVENT PLANNING PROCESS:

Step 1: Discovery & Vision Alignment We meet to understand your event goals, audience, budget, and vision.

Step 2: Strategic Planning & Design We develop a comprehensive event plan including agenda, logistics, budget, and timeline.

Step 3: Vendor Coordination & Logistics We secure venues, vendors, speakers, and manage all logistical details.

Step 4: Pre-Event Preparation We handle registration, communications, materials preparation, and final confirmations.

Step 5: Event Execution We manage all aspects of event delivery, ensuring seamless execution and attendee satisfaction.

Step 6: Post-Event Follow-Up We gather feedback, provide analytics, and debrief to maximize learning and future success.

WHY CHOOSE M. ALEXANDER & ASSOCIATES?

Proven Experience 15+ years managing conferences, retreats, workshops, and events for nonprofits, businesses, and government agencies.

Detail-Oriented We obsess over the details so nothing falls through the cracks — from registration to post-event follow-up.

Strategic Thinkers We don't just execute — we help you design events that achieve your strategic objectives.

Flexible & Adaptable Whether in-person, virtual, or hybrid, we adapt to changing circumstances and deliver excellence.

Trusted Partner We've supported global summits, charter school events, nonprofit conferences, and corporate retreats.

Stress-Free Experience Our clients consistently tell us we make complex events feel effortless.

RECENT EVENT HIGHLIGHTS:

Coordinated 300-person annual leadership summit with keynote speakers and breakout sessions
Managed virtual conference for 500+ participants across three days
Planned executive retreat for nonprofit board with strategic planning facilitation
Supported fundraising gala that exceeded revenue goals by 25%

READY TO CREATE YOUR NEXT MEMORABLE EVENT?

Let's bring your vision to life with seamless planning and flawless execution.

During your complimentary consultation, we'll:

Discuss your event vision, goals, and audience
Explore format options (in-person, virtual, hybrid)
Review budget and timeline considerations
Provide initial recommendations and next steps
Answer any questions you have

LET'S TALK:

📞 301-332-8485 📧 marleen@iwillassistyou.net

Lead Boldly | Align With Purpose | Scale With Strategy

Schedule Your Event Consultation